Finance Assistant
Location: Bristol (Hybrid)
Hours: Full time
About Swoop
We are a global community of over 100 adventure travel enthusiasts - ex-guides, avid travellers, and those with an adventurous spirit - spanning five continents. Since 2010, we’ve helped more than 15,000 people experience the trip of a lifetime in Antarctica, Patagonia and the Arctic. Our success is rooted in our intimate knowledge of these incredible regions, our deep care for their preservation, our commitment, as a B Corp, to doing what’s right for people and the planet and, above all, our connectedness as a global team.
About the role
We’re looking for a dedicated and detail-oriented individual to join our Finance Team in a junior, administrative support role. This is a great opportunity for someone looking to build their career in finance, with full training and support provided to help you develop your skills and confidence in the role.
You don’t need extensive finance experience, but we are looking for someone who can demonstrate a strong foundation in working with numbers. This could be through at least two years’ experience in a finance, accounts or relevant administrative role, or through a degree-level qualification with a strong numerical or finance-related element.
The role focuses primarily on Accounts Receivable tasks, including allocating payments, reconciling transactions and processing invoices. If you enjoy solving problems, working methodically and ensuring everything is in its right place, this could be a great opportunity.
We’re a small, supportive team, so we need someone who’s happy to get stuck in, take initiative and help out wherever needed. We don’t expect you to know everything from day one — we’ll provide full training and ongoing support to help you get up to speed. For candidates undertaking relevant professional finance or accounting qualifications, study support may also be available, with arrangements tailored to the individual and discussed during the interview and offer stage.
The ideal candidate will be proactive and organised, taking ownership of their daily and weekly tasks to ensure everything runs smoothly. You’ll report to our Head of Finance and work closely with our Management Accountant, helping to keep our customers’ financial records accurate throughout their booking journey.
Key responsibilities
Allocating customer card payments
Reconciling customer bank transfer payments
Processing amendments to customer invoices
Reconciling merchant settlements of card payment batches
Processing supplier invoices
Assisting the finance team with administrative tasks
Supporting the customer service & sales teams with invoice or payment questions
Completing ad-hoc finance tasks as they arise
About you
At least two years’ experience in a finance, accounts or relevant administrative role, OR a degree-level qualification with a strong numerical, mathematical or finance-related element
Competent in Google Sheets/Excel, including basic formulas, data entry and organisation — nothing advanced
Highly numerical, with strong problem-solving skills and excellent attention to detail
Inquisitive and analytical, with a natural enjoyment of problem-solving and making things ‘fit’
Positive and proactive, taking ownership of daily and weekly tasks to ensure efficiency and accuracy
Organised and methodical, with the ability to manage routine administrative tasks consistently and accurately
Happy to jump in where needed, work flexibly and support the wider Finance Team with a variety of tasks
Keen to learn and develop your finance and accounting skills — full training and ongoing support will be provided
Able to work efficiently and accurately in a dynamic and collaborative environment
This is an administrative/development role and would be a great opportunity for someone looking to develop their career in finance and accounting within an exciting adventure travel company and a supportive, close-knit team.
Employment details
Holiday:
Twenty-five days’ paid holiday, in addition to your birthday and public holidays
Working Hours:
Full-time, 37.5 hours per week. 9am - 5:30pm, Monday to Friday
Working Arrangements:
Hybrid - A mix of remote work and office time in our Bristol location at least two days per week, so living in/near Bristol or within a commutable distance would be ideal.
Our Bristol Office:
Located in the heart of Berkeley Square, our Bristol office offers a beautiful, central setting with plenty of perks. You’ll have access to a mini gym, lovely breakout areas, and a variety of inspiring workspaces throughout the building — perfect for collaborating, meeting colleagues, or simply enjoying a change of scenery. It’s a space designed to balance focus with creativity and connection.
All team members will also be required to join our International Togetherness event, held once a year — a chance for the entire global Swoop team to connect in person
Benefits Include:
A supportive, globally connected culture at a certified B Corp where balance, wellbeing and belonging matter
Remote and flexible working options
Monthly company bonus scheme
Study support may be available for relevant professional qualifications, with arrangements discussed at interview and offer stage
Annual international Swoop Togetherness event
Birthday leave
Paid volunteer leave
Access to a self-learning and development platform
Employee Assistance Programme (EAP)
Cycle to Work scheme
Plus other great benefits and perks
How to apply
If you feel you’ve got what it takes, please do click Apply Now. The closing date is Friday 2nd October 2026.
Once you have applied, you will receive a Swoop application form, which must be completed and submitted by Sunday 4th October 2026 in order for your application to be considered.
Supporting you to be yourself
Swoop is committed to creating a diverse environment and is proud to be an equal opportunity employer for all Swoopers all over the world. All qualified applicants will receive consideration for employment without regard to race, colour, religion, identity or expression, sexual orientation, national origin, disability, age, or veteran status. We support Swoopers to feel they can be absolutely themselves, because only then we will get the best out of each other.